Construction Project Planning & Scheduling

How to Plan a Successful Construction Project

Commercial construction is a complex endeavor, and mistakes can cost time, money, and reputation. Whether you’re an experienced contractor or a first-time business owner, avoiding common pitfalls in the industry is essential. From planning adequately to addressing maintenance needs, we’ll cover the tips and tricks you need to build a successful project. With the proper knowledge and preparation, you’ll be on your way to creating a successful construction project.  

Plan Adequately

Planning is essential to the success of any project – but it is imperative in commercial construction. In this industry, the stakes are high, and the margin for error is minimal. If you fail to plan adequately, you risk incurring extra costs, delays, and even losing money on the project entirely. As a contractor, you are responsible for preparing a construction project plan thoroughly and effectively communicating your plan to all stakeholders. Whether you’re building a new office or renovating an existing facility, your plan should address the project’s timeline, budget, and scope and which resources and subcontractors will be used. 

Account for Unexpected Costs

Even with a detailed plan, unexpected costs are an inherent risk in commercial construction. You should consider the possibilities of unplanned change orders and unforeseen delays. Keeping the initial budget under is essential to level out when these costs pop up. Contractors should also be aware of the costs that can accumulate with poorly managed subcontractors. 

Two individuals working at a desk with laptops and paper

Don’t Overlook Maintenance Needs

Construction projects are often associated with demolishing an existing structure and creating a new one. However, many construction projects are renovations to an existing building. When renovating an existing structure, it is important to consider maintenance needs. When planning a commercial construction project, you should account for the upfront cost of renovations and the long-term cost of upkeep. Make sure that you hire a contractor who understands these needs and can incorporate them into the design of your project.

Understand Local Regulations

Many contractors fail to understand the regulations applicable to their projects. Not being aware of regulations can lead to costly fines and even project cancellation. Before beginning a project, ensure you understand the applicable regulations and have a plan to adhere to them. You should check on planning and zoning regulations, building codes, and even environmental regulations like stormwater runoff regulations. 

Bolster Communication Between Stakeholders

Communication is essential to the success of any project, but it is crucial during a commercial construction project. When multiple people are involved, there is a higher risk of miscommunication or misunderstanding. Make sure to communicate frequently between all project stakeholders. Frequent communication can look like regular monthly meetings with the stakeholders, email or text updates, or frequent site visits. 

Manage Subcontractors

As we’ve discussed, subcontractors are an essential part of commercial construction. You risk unanticipated costs, delays, or even project cancellation if you don’t properly manage your subcontractors. When hiring subcontractors, make sure you follow a few key steps. First, review their credentials and references. Next, set expectations and goals for the project. Finally, closely monitor the project and meet with the subcontractor as needed.  

Project Manager on a Construction Site

Provide Proper Materials

An essential part of any construction project is managing the materials needed. From the initial design to the final construction, project managers must ensure that the suitable materials are onsite and ready for use. Using construction project planning and scheduling software can help track what materials have been ordered, what was used onsite, and what needs to be ordered for each phase of the project.

Work With Thomas D. Wilson Consulting

With our proven success in the construction industry, we are ready to help you avoid these mistakes and start an incredible project. We specialize in construction planning and scheduling, and our experts will guide you through your project. Get in touch with us today!